Job Description

Position Summary

The Operations Coordinator will support Hispanic Brands Administration, Warehouse, and Fleet with operational analysis, reports, controls, and documented processes. The ideal candidate will have Expert level knowledge of Excel and advanced administrative skills. Responsibilities include:

• Supporting power industrial trucks, licenses, and permits administration and compliance.
• Preparing and distributing financial reports such as Days of Sale Outstanding, customers exceeding terms, cash usage, administration, and warehouse workload.
• Preparing and distributing warehouse reports such as Cases Per Man Hour, Blocked Product, Inventory in Transit, Quality Assurance, Inventory Variances, Days of Inventory, CADU, and Spoilage.
• Supporting fleet administration including maintenance, training, replacement, acquisitions, and disposals. Coordination with office administrators, safety, and third-party providers.
• Supporting city, county, state, and federal licenses and permits administration. Maintaining the national database and ensuring compliance across warehouses.
• Maintaining permit websites, including usernames, passwords, and data updates. Preparing documents for renewals or new applications.
• Documenting administration, warehouse, and fleet processes to standardize guidelines across distribution centers.
• Performing other duties as assigned.

Minimum Qualifications

• High School Diploma or GED.
• Two (2) years of experience in bookkeeping, Accounts Receivable, Accounts Payable, route cash settlement, inventory controls, fleet controls, or administration.
• Two (2) years of experience in database management and KPIs.
• Bilingual fluency in English and Spanish (reading, writing, and speaking).
• License/Certifications: N/A

Preferred Qualifications

• Associate's degree in Accounting, Administration, or Finance.
• One (1) year of leadership experience.
• Experience in SAP ERP modules: Finance (FI), Controlling (CO), Material Management (MM), Plant Maintenance (PM).

Physical Requirements

• Usual office environment with frequent sitting, walking, and standing.
• Occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
• Proficient with Microsoft Office, including Outlook, Word, and Excel.
• Regular use of hands and fingers to handle or operate objects, tools, or controls.
• Oral and auditory capacity for interpersonal and telephone communication.
• Specific vision abilities including close vision and focus adjustment.
• Occasionally lift or move office products and supplies up to 50 pounds.
• Stand for extended periods and work in warehouse conditions.

Job Tags

Similar Jobs