Job Description

About the Company - Respected California organization is seeking an experienced Legal Secretary an in-house opening in Oakland, California. As a Legal Secretarial Manager, you will be an integral part of our team, assisting in the smooth operation of our legal processes and procedures. This person will also be managing others in addition to performing administrative/secretarial duties.

About the Role - This role involves drafting, revising, and finalizing legal documents and correspondence, maintaining an organized filing system, coordinating meetings and appointments, communicating with clients and court personnel, utilizing legal software for research, preparing materials for hearings or meetings, ensuring error-free documents, handling litigation-related tasks efficiently, and providing general administrative support to attorneys. This role offers excellent benefits and the opportunity work from home 2-3 days per week.

Responsibilities

• Draft, revise, and finalize legal documents and correspondence.
• Maintain an organized and up-to-date filing system for all legal documents.
• Coordinate and schedule meetings, court dates, and other appointments for attorneys.
• Communicate with clients, attorneys, and court personnel, providing updates and information as needed.
• Utilize legal software and databases to conduct research and manage case files.
• Prepare and organize materials for court hearings or client meetings.
• Ensure all legal documents and correspondence are error-free and properly formatted.
• Utilize Civil Litigation Experience to handle litigation-related tasks efficiently.
• Maintain confidentiality of all sensitive legal information.
• Provide general administrative support to attorneys, including answering phones and emails, making travel arrangements, and managing attorney calendars.
• Manage a small team of legal support professionals.

Requirements

• Possess a high school diploma or equivalent qualification.
• 8+ years of experience as a Legal Secretary, preferably within a Civil Litigation setting.
• Demonstrate proficiency in using legal software and Microsoft Office Suite.
• Exhibit strong written and verbal communication skills.
• Be capable of managing multiple tasks simultaneously and meet deadlines effectively.
• Show an understanding of legal terminology and court system.
• Have excellent organizational and time-management skills.
• Demonstrate a high level of confidentiality and discretion due to the sensitive nature of the information handled.

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