Job Description

Job Description

Job Description

Hustad Companies Traveling Manager  

Department: Service
Reports To: Service Director / Service Manager
Location: Omaha, NE Office
Type: Full-Time (45 to 50 hours a week)
Pay: $24 to $27 Hourly  

Position Summary:  

The Traveling Manager is responsible for the strategic planning, coordination, and execution of all travel-related needs for a service team currently consisting of 15 traveling employees, with the expectation of expanding to 20+ in the coming months. This role ensures efficient and seamless travel coordination, including flight arrangements, hotel accommodations, car rentals, equipment rentals (such as boom lifts), and expense tracking. A strong focus on compliance with company travel policies, cost-efficiency, and continuous improvement is essential. 

In addition to managing travel operations, the long-term goal for this role includes taking on the responsibility of scheduling service technicians , in coordination with account managers and the office service team. This function is currently managed by the Service Director , who will also serve as the direct supervisor for this position. The transition into scheduling duties will be gradual, with responsibilities phased in over the first 2 to 3 months . 

This position will involve regular communication with property management teams and on-site personnel at the properties we service. Strong organizational, interpersonal, and multitasking skills will be key to succeeding in this evolving role. 

Key Responsibilities:  

Travel Planning & Coordination  

• Plan and coordinate all travel arrangements for employees, including flights, accommodations, ground transportation, and travel insurance.
• Develop and manage travel itineraries aligned with project schedules and employee availability.
• Liaise with employees to understand specific travel needs and preferences, while adhering to company policy and budget.

Vendor & Booking Management

 

• Establish relationships and negotiate rates with airlines, hotels, car rental agencies, and travel booking platforms.
• Manage bookings through corporate travel portals or travel management systems (e.g., CLC, Engine, or CTM).
• Monitor travel bookings to ensure cost-efficiency and availability.

Policy & Compliance

 

• Ensure travel practices align with corporate policies, safety standards, and regulatory requirements.
• Maintain and update company travel policies, including per diem rates, preferred providers, and reimbursement guidelines.
• Help to educate employees on travel policy and procedures.

Budgeting & Cost Control

 

• Monitor and manage the travel budget, aiming to reduce costs without sacrificing comfort or safety.
• Analyze travel spending trends to identify opportunities for savings or process improvements.

Reporting & Analytics

 

• Maintain accurate records of all travel-related activities and expenditures. Also, ensure the receipts for all purchases made while in this position are documented appropriately.
• Generate regular reports for upper management regarding travel costs, employee feedback, and vendor performance.
• Track employee satisfaction with travel arrangements and address concerns.

Emergency & Risk Management

 

• Serve as the point of contact for traveling employees in case of emergencies or disruptions.
• Coordinate travel changes and cancellations promptly when required.
• Monitor national travel advisories and communicate relevant updates to employees.

Technology & Tools

 

• Utilize travel management software and databases for booking, approvals, and reporting.
• Leverage tools like Connect Teams, CenterPoint, and communication systems to streamline processes.

Qualifications:

 

• Previous experience scheduling 5 or more service employees.
• 3-5 years of experience in corporate travel management or operations coordination.
• Strong knowledge of travel platforms.
• Familiarity with international and domestic travel regulations and documentation.
• Ability to multitask, prioritize, and work under pressure.
• Proficiency with Microsoft Office Suite, especially Excel, and travel expense software.
• A bachelor's degree in business administration, Hospitality, Travel Management, or a related field is preferred but not mandatory.

Preferred Skills:

• Experience managing travel for large teams or remote-first companies.
• Understanding of travel-related tax implications and duty-of-care practices.
• Excellent negotiation, communication, and interpersonal skills.
• High level of discretion, organization, and attention to detail.

Work Environment:

 

• Office-based with no required travel.
• A fast-paced environment with the occasional need for off-hours responsiveness to support travelers across time zones.

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